Office Administrator Job Openings in Brampton, ON - All-Rite Group of Companies Recruitment 2018

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To make the company vision and mission comes true; All-Rite Group of Companies is open for new position as Office Administrator in Brampton, ON start from February 2018. Everyone who’s interested in filling this vacant, please participate in this Office Administrator February 2018 recruitment in Brampton, ON. It is advised for all participants to prepare all necessary requirements for this job recruitment procedure, as the process will need you to give suitable specification that the company wants for this position. If you feel that you are the one that can fill the specification, you can try to read further information on Office Administrator February 2018 in Brampton, ON below.

Job Summary

Maintain customer database with current information. Clear and concise communications with department managers, employees and company customers, including keeping customers appraised as to company schedule and requested lead-times. Provide accounting with maintenance contract billing information. Prepare service invoices and timecards for processing. Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries. Maintains security by following procedures; monitoring logbook; issuing visitor badges. Maintains telecommunication system by following manufacturer's instructions for house phone and console operation. Maintains safe and clean reception area by complying with procedures, rules, and regulations. Status Change of Orders to Pending

Responsibilities and Duties

Responsibilities

  • Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
  • Directs visitors by maintaining employee and department directories; giving instructions.
  • Maintains security by following procedures; monitoring logbook; issuing visitor badges.
  • Maintains telecommunication system by following manufacturer's instructions for house phone and console operation.
  • Maintains safe and clean reception area by complying with procedures, rules, and regulations.
  • Status Change of Orders to Pending
  • Organizing paperwork for pricing
  • Pricing of jobs to prepare for invoicing
  • Check job in system to confirm no surprise parts ordered or paperwork missing.
  • Checking with Sales Reps for extras if not written on backup.
  • Entering Labour Hours into Artemis
  • Invoicing of all completed work orders (deposits included).
  • Monitor and order office supplies
  • Take incoming customer calls.
  • Respond to all messages left overnight.
  • Contact customers with a “Parts Pending” status as parts are received for scheduling.
  • Follow up on all pending and recommended work with customer utilizing the pending work log.
  • Maintain the maintenance agreements, including billing, scheduling, and staging of materials, database information, customer hard files and renewals.
  • Update customer files as information is received from installation. (Extended warranties, equipment info, new customers, etc.)
  • Maintain customer history files in database
  • File service orders
  • Prepare paperwork for all manufacture warranty parts
  • Facilitate return of warranty parts
  • Update service database from service ticket Review and maintain Training Certificates, Training and Customer Contract Files.
  • Work closely with Purchaser, Accounting and Service Departments
  • Ensure accuracy and updates of all pricing for parts and equipment which could also include sourcing of parts and equipment.
  • Assist with monthly A/P accruals for job cost purposes and monthly statements.
  • Liaison with Clients providing customer service as required.

Qualifications and Skills

Skills/Strengths

The right candidate should have the following skills (preferred but not required)

  • Experience with accounting processes and software
  • Experience with Simply accounting/Sage software
  • Highly skilled with excel/word based software
  • Overhead Door industry experience
  • Strong Language skills

Benefits

Great medical and dental plan after 3 months of employment

Job Type: Full-time

Required experience:

  • industry related: 1 year

As one of the leading company in Canada, All-Rite Group of Companies opens a variety of opportunities for employees to grow and make them as future leaders of the professional and disciplined. All-Rite Group of Companies also offers a dynamic work environment in order to encourage employees to contribute optimally, and at the same time is able to learn new skills and knowledge through the company program.

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If you are interested and qualified to follow the job recruitment, you have to prepare yourself and send your application letter immediately. Only candidates who meet the criteria for Office Administrator in Brampton, ON, Brampton, ON who will be called to attend interview. If you still do not satisfy with our job recruitment information above, you can try to read other job recruitment information that we provide in our website which still located in Brampton, ON region from any other company. You can also try to find other job recruitment information for Office Administrator di Brampton, ON below.

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